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REGULATIONS
THE 29th
VIETNAM INTERNATIONAL JEWELRY FAIR - VIJF 2022
(FOR
EXHIBITORS)
I. REGULATIONS ON TIME:
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Duration: From November 10 to November 14, 2022 at
Phu Tho Stadium, HCMC
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Opening time: 10:00AM – 09:00PM
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Exhibitors shall assure
serving visitors until the end of the opening hour every day up to the end of
the fair.
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Exhibitors which
self-construct shall receive the empty space at 9:00AM on November 07, 2022.
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Exhibitors receive
the standard booths at 02:00PM on
November 09, 2022.
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The time entering
goods for display: 8:00AM – 10:00AM on
November 10, 2022.
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The goods shall
be brought out from the Fair from 8:00AM
- 10:00AM on November 15, 2022.
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The warehouse
will be available for depositing goods: from November 10 to November 14, 2022 (from the first night to the last
night of the Fair).
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Goods deposit: from
08:30PM - 09:30PM and take back from
8:00AM - 10:00AM in the next morning.
II. RESPONSIBLITIES OF EXHIBITORS PARTICIPATING IN THE FAIR:
1.
List the price,
origin and quality of goods publicly, honestly and undertake the responsibility
to the customers for their goods and services. Implement sales and purchase
transactions in accordance with the provisions of the law of Vietnam. The
disputes between the exhibitors participating in the Fair and customers shall
be settled by the two parties themselves.
2.
The promotion
programs shall be implemented in accordance with the provisions of Vietnamese
laws.
3.
Comply with-
"Regulations for participating units" and "Regulations on
installation" of Phu Tho Stadium (attached).
4.
Display, transact
and market within the scope of the registered booth. Staffs who deliver
brochures, leaflets, etc. are only allowed to stand at their booths and are not
allowed to deliver brochures and leaflets around the precinct of the Fair and
to invite customers from other areas to their booths.
5.
Follow email of
the Organizer about the Fair.
6.
Wear formal
clothes and carry the name-tags provided by the Organizer, communicate
politely, do not cause disorder and affect other booths. Assure to serve until
the end of the Fair.
7.
Do not operate
high volume speakers, mobile speakers system in exhibition area.
8.
Manage own properties
during the operation of the Fair. The Organizer is not responsible for making
compensations for any damages and losses of human and properties for the
enterprises as well as in force majeure (natural disasters, fire, stealing or
robbery, etc.). Self-setting up camera system for supervision purpose is
recommended.
9.
Strictly comply
with the provisions of the law of Vietnam on tax payment obligations, origin of
goods, vouchers, measurement, quality, labeling of goods and temporarily
imported for re-export goods and relevant laws.
10. Do not bring goods which are prohibited, restricted to
be sold or fake goods or goods violating the intellectual property rights or
prohibited to be imported, etc. into the Fair.
11. Remain the cleanliness and do not bring food and
beverage into the fair. Maintain the equipment attached with the booth of the
Organizer. Make compensation when there are losses or damages due to
exhibitors' fault.
12. Comply with the provisions of the law on fire
protection system. Assure the security, fire and explosion safety at the booth
(no smoking, burning candles, incense, or cooking). Neither inflammable,
explosive substance nor machine, equipment, material with high risk of flaming
and explosion is allowed to bring into the Fair (except for cases obtained from
the Organizer).During the fair, exhibitors are responsible for inspecting,
supervising and ensuring safety while using their machinery, equipment and
tools. They have to bear the full
responsibility before law if there is any damage caused by their machinery,
equipment and tools.
13. Provide information and logo for the Organizer to post
in the book "List of VIJF Fair Exhibitors
2022”(not advertisement), submit
the design (if there is advertisement registration) in accordance with the
deadline informed by the Organizer via email.
III. REGULATIONS ON DEPOSITING GOODS AT THE
FAIR
1. Goods participating in the Fair (except for large
machinery and equipment) can be deposited at the warehouse of the Fair (the Organizer
is responsible for managing the warehouse) and implemented in accordance with
the following orders:
- Each exhibitor assigns a staff to be in charge of the depositing,
receiving and registering with the Organizer. The Organizer will grant the
deposit tag carrying the name of the exhibitor, the person in charge thereof;
provide seal paper of the goods box immediately after making the warehousing
procedure. The person who deposits goods shall bring along the deposit tag and
shall inform to the Organizer immediately after losing the tag.
- Goods deposited in the warehouses shall be stuffed in boxes (in
accordance with the specifications instructed by the Organizer), sealed and
signed by the exhibitors' representative registered with the Organizer. The Organizer
will not keep boxes which are not sealed, not intact or have unclear signature,
or the depositor does not have the deposit tag. The Organizer is entitled to
reject handing over the goods if the receiver does not have the deposit tag and
exposes suspicious signal, and will invite the exhibitor to come for solving.
- Before depositing goods into the warehouse, the depositor and the
warehouse keeper shall check and be responsible for checking and assuring that
the seal is intact. The warehouse keeper is responsible for handing the boxes with
full seal to the correct person who has the deposit tag on the next day.
2. The Organizer is not responsible for any losses or
damages to the goods in the box of the exhibitors if the seal is intact and the
delivery is made to the correct person who has the deposit tag. The Organizer
is free from any responsibility in case of force majeure such as fire,
stealing, robbery, etc.
3. For machinery and equipment which cannot be deposited
in the warehouse, exhibitors shall check, affix seals and hand over to the
guard team by themselves.
4. The exhibitors shall buy insurance for all the risks
of assets (goods, machinery, equipment, materials, etc.) sold and displayed in
the Fair by themselves.
IV. REGULATIONS OF
SELF-BUILDING BOOTH
1.
Enterprises
take the place in morning November 07, 2022
2.
Enterprises
have to send the 3D layout of booths to the Organizer check before October 21,
2022. If enterprises do not follow the instructions, the organizers have the
right to stop the construction of Booths.
3.
In
the Self – Building Booth, all the item does not reach over 6m in width and
over 2.5m in height (standard size of the standard booth) and not cover the
road in VIJF layout to ensure fire safety
4.
The
organizers have the right to ask the business to change the layout if
necessary.
THE
ORGANIZER
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